1. COMMITMENT TO PRIVACY
Kentwood Floors Ltd. ("Kentwood") is committed to maintaining the security and privacy of your personal information. This Policy documents our on-going commitment to you and has been developed in compliance with the privacy laws in Canada.
2. SCOPE OF POLICY
This Policy addresses personal information about individuals and does not apply to information about corporate or commercial entities who are our suppliers or customers. Commercial information may be subject to protection under other policies and practices and through contractual arrangements, including confidentiality agreements. This Policy does not impose any limits on the collection, use or disclosure of the following information by Kentwood:
- your business contact information; or
- publicly available information recognized under the British Columbia Personal Information Act, the federal Personal Information Protection and Electronic Documents Act and any other applicable privacy legislation.
Kentwood is accountable and responsible for personal information under its control. Kentwood has designated a Privacy Officer who is accountable for Kentwood’s compliance with this Policy.
Kentwood will adopt procedures to protect personal information, receive and respond to complaints and inquiries, train staff regarding privacy polices and procedures and communicate polices and procedures to you.
Kentwood collects your personal information for the following purposes:
- to provide and administer services, quotes, leads and information requested and to use and disclose the information for any purpose related to the provision of requested services, which may include billing you for the provision of requested services, quotes, leads and information;
- to determine which services may meet your potential needs;
- to protect Kentwood, yourself and others from fraud and error and to safeguard the financial interests of Kentwood;
- to authenticate your identity;
- to provide personal information to service providers (and anyone else working for or dealing with Kentwood in providing services necessary or incidental to your request including, without limitation, Kentwood 's employees) in order to obtain leads and quotations for services requested by you;
- to collect debts owed to Kentwood;
- to comply with legal and regulatory requirements;
- when accessing and using our website, we will use these web statistics and Internet Protocol (IP) addresses for internal sales, marketing and system improvement purposes, in order to find web browser trends, gather broad demographic information and administer the website. Data will not be compiled on your personal information and the site logs will be deleted on a monthly basis.
The purposes listed above are a reasonably necessary part of your relationship with Kentwood.
When your personal information is to be used for a purpose not previously identified, the new purpose will be disclosed to you prior to such use, and your consent will be sought unless the use is authorized or required by PIPA or other law.
Kentwood will obtain your consent to collect, use or disclose personal information except where Kentwood is authorized or required by PIPA or other law to do so without consent.
Your consent may be express or implied, or given through your authorized representative.
Consent may be provided orally, in writing, electronically, through inaction (such as when you fail to notify Kentwood that you do not wish your personal information collected/used/disclosed for optional purposes following reasonable notice to you) or otherwise. For example, oral consent could be expressed over the telephone at the time information is being collected; electronically when submitting an agreement, online submission or request for services, quotes and/or leads or other information; or in writing when signing an agreement.
You may withdraw your consent at any time, subject to legal or contractual restrictions, provided reasonable written notice of withdrawal of consent is given by you to Kentwood. Upon receipt of your written notice, Kentwood will inform you of the likely consequences of the withdrawal, which may include the inability of Kentwood to provide certain services, quotes and/or leads for which the delivery of that information is a prerequisite.
You hereby consent to Kentwood disclosing your personal information to a third party provider under contract with Kentwood for the purposes of payment processing and storage. In such circumstances the third party shall hold and use your personal information in compliance with privacy laws and shall not disclose your personal information without the consent of Kentwood pursuant to this Policy. Kentwood currently uses PayPal to securely process and store payments. Kentwood does not store your credit card or debit card details on its website.
6. LIMITS ON COLLECTION OF PERSONAL INFORMATION
Kentwood will not collect personal information indiscriminately and will limit its collection of your personal information to what is reasonably necessary to provide a product or service and which is reasonably necessary for the purposes consented to by you. Kentwood may also collect information as authorized by PIPA or other law.
7.RETENTION OF PERSONAL INFORMATION
Your personal information will only be used or disclosed for the purposes set out above and as authorized by applicable laws.
Kentwood will keep personal information used to make a decision affecting an individual for at least one year after using it to make the decision.
Kentwood will destroy, erase or make anonymous documents or other records containing personal information as soon as it is reasonable to assume that the original purpose is no longer being served by retention of the information and retention is no longer necessary for legal or business purposes.
Kentwood will take due care when destroying personal information so as to prevent unauthorized access to such information.
Kentwood will make a reasonable effort to ensure that personal information it is using or disclosing is accurate and complete. Kentwood will rely on you to ensure that certain information, such as your street address, e-mail address or telephone number, is current, complete and accurate.
If you notify Kentwood of the inaccuracy or incompleteness of personal information, Kentwood will amend the information as required. If appropriate, Kentwood will send the amended information to third parties to whom the information has been disclosed.
When a challenge regarding the accuracy of personal information is not resolved to your satisfaction, Kentwood will annotate the personal information under its control with a note that a correction was requested but not made.
9. SAFEGUARDING PERSONAL INFORMATION
Kentwood protects the personal information in its custody or control by making reasonable security arrangements to prevent unauthorized access, collection, use, disclosure, copying, modification, disposal or similar risks.
You should be aware that confidentiality and security are not assured when information is transmitted through e-mail or wireless communication. Kentwood will not be responsible for any loss or damage suffered as a result of a breach of security or confidentiality when information is transmitted by e-mail or wireless communication.
10. PROVIDING ACCESS
You have a right to access your personal information held by Kentwood.
Upon written request and authentication of identity, Kentwood will provide you with personal information under its control, information about the ways in which that information is being used and a description of the individuals and organizations to whom such information has been disclosed.
Kentwood may charge a reasonable fee for providing personal information in response to a PIPA access request and will provide an estimate of any such fee upon receiving a written access to personal information request. Kentwood may require a deposit for all or part of the fee.
Kentwood will make personal information available within 30 days or provide written notice where additional time is required to fulfill the request.
In some situations, Kentwood may not be able to provide access to certain personal information. Kentwood may also be prevented by law from providing access to certain personal information.
Where an access request is refused in whole or in part, Kentwood will notify you in writing, giving the reason for refusal and outlining further steps which are available to you.
11. CHANGES TO POLICY
To keep pace with economic and technological changes, Kentwood may revise this Policy from time to time. The revised Policy will be posted on our website, and will come into effect 30 days after it is posted.
You agree to review the terms and conditions of this Policy periodically to be aware of such revisions.
Privacy Officer, Kentwood Floors Inc.
718 Eaton Way, Delta B.C.
Canada V3M 6J9
In this Policy:
The terms "Kentwood” or "our" refer to Kentwood Floors Inc., a provincial body corporate incorporated under the laws of British Columbia;
"collection" means the act of gathering, acquiring, or obtaining personal information from any source, including third parties, by any means;
"consent" means voluntary agreement to the collection, use and disclosure of personal information for specified purposes;
"disclosure" means making personal information available to a third party;
"personal information" means information about an identifiable individual but does not include his or her business contact information. Personal information does not include (a) information concerning corporate or commercial entities or (b) publicly available information. It also does not include information that cannot be associated with a specific individual;
"PIPA" means the British Columbia Personal Information Protection Act, S.B.C. 2003, c.63;
"Privacy Officer" means an individual designated by Kentwood who is accountable for compliance with this Policy by Kentwood and whose contact particulars are set forth in this Policy;
"third party" means an individual or organization other than Kentwood and you;
"use" means the treatment and handling of personal information by and within Kentwood.